Are you one of those managers who is always fretting over the whereabouts of his field employees? Do you also keep calling and texting your executives for updates on their location, activity, attendance, etc.?

Well, sorry to say, but you’re still living in the 20th century.

This is the digital era, and manual employee tracking has no place in it. If you manage a business with a field workforce, you need to implement remote employee monitoring software like TrackoField.

It can easily manage all your essential field operations like attendance, location tracking, expenses, sales orders, and task scheduling.

Continue reading to learn more about the key features of TrackoField and how the software can help your business.

6 Key Features of TrackoField Remote Employee Monitoring Software

Every business has different requirements. Some have a large workforce doing the same job, while others have a small workforce handling diverse tasks.

You have to choose a remote employee monitoring system that best fulfils your organisation’s needs and goals. TrackoField, however, is a one-stop solution that can be tailored to fit any business.

• Real-Time Employee Tracking

This is arguably the main feature of any remote employee monitoring software. The first step to managing your mobile workforce is to know their whereabouts at all times. TrackoField makes this possible and delivers the precise location of field executives with 100% accuracy. It even tracks employees offline and can generate unreachable reports to display when and where an employee is unavailable.

TrackoField makes this possible and delivers the precise location of field executives with 100% accuracy. It uses GPS tracking to record employees’ activity and can pinpoint their location with geo coordinates and timestamps.

The software also tracks employees’ time. It shows how long they spent doing their daily tasks or if they took any unscheduled and scheduled breaks. It can even let you playback employees’ routes and view their journey in detail.

However, the most unique feature of TrackoField is the offline tracking. The software tracks field executives when they are out of the network area or have switched off their phones. It can display live mobile network and battery status as well.

• Order Management

Field businesses can be service-based or product-based. The latter requires maintaining an inventory of sale products and order processing. For any product-based company, the sales team handles the B2B sales.

As a manager, you have to deal in large numbers - multiple salesmen visiting multiple clients daily with an inventory of hundreds if not thousands of products.

Manual tracking is impossible in this case and you have to track sales orders using a dedicated software system.

Sales is already a tough job, and if a salesperson has to use separate platforms to create sales orders, mark attendance, or upload expenses, it can be quite discouraging.

TrackoField doubles as an after sales tracking software too. Here’s what it does:

• Maintain an extensive product inventory.
• Let employees take orders on the go and place ad-hoc orders.
• Allows data-driven sales operation
• Automates and simplifies the order processing process
• Lets you create custom product categories and adjust prices.

• Expense and Payroll

A field employee is just like any other employee in the company. He is on the company payroll and needs to be paid on time. However, accountants can face trouble accounting for their on-field expenses or total payroll hours, due to their remote work. 

That is why many remote staff tracking software come with built-in payroll and expense management modules. They can also be integrated with other accounting software for convenience.

For instance, TrackoField uses leave, attendance, and productivity data to automatically calculate the accurate salary to be paid to the employees.

It also allows managers to demand visual and locational proof of any on-field expenses. Reports like daily distance travelled can even be used to tally the fuel expenses against estimated fuel usage.

• Task Scheduling

In a field business, you have to manage several employees and assign them tasks. But there has to be a balance. You can’t have one employee with more workload than his job demands while others have half a day’s worth of work.

TrackoField boasts an efficient task management module. You can use it to 

• Allocate tasks in advance.
• Upload tasks in bulk.
• Allow easy ad-hoc task adjustment.
• Prepone or postpone tasks
• Let field employees self-allocate tasks.
• Optimise task scheduling and track them in real-time.

• Leave and Attendance Management

It can be challenging to manage the attendance of remote employees. But TrackoField simplifies it using its GPS tracking technology and geofencing.

You can establish a geofence around a site. The employees will only be able to mark their attendance when they enter the marked geofence.. You also link the geofence to a task or demand visual proof in the form of their snaps to further secure the attendance management process.

Leave application and approval is also a simple process. Employees apply for leave with a valid reason on their executive mobile app. This can be approved or rejected by the managers over their TrackoField analytical dashboard. Both parties are immediately notified of updates at every step of the process.

• Insightful Data Analysis

An underrated feature of remote employee monitoring software is data analysis. For example, TrackoField stores employee data securely. You can retrieve it during audit time or any disputes. The data can also be analysed to

• Spot discrepancies and errors
• Track field service/sales employee performance.
• Generate target vs. achievement reports.
• Playback routes and optimize them to be cost-effective.
• See actual vs. assigned work hours. 

Conclusion

Whether you’re in the HVAC industry or pharma sales, you have to deal with field employees.

And the best way to manage them is by implementing remote employee monitoring software. The alternative is to manually file data in older spreadsheet applications, constantly call employees for updates, and deal with issues like salary delays, poor productivity, time theft, etc.

If you are serious about cultivating employee satisfaction and improving their efficiency, then remote employee monitoring software is a must-have for you. Plus, optimum field employee management will result in higher sales, greater profits, and fast company growth.

However, make sure you choose the right software. TrackoField is an all-in-one field force management solution that can be tailored to your specific business needs. 

Source: Features of TrackoField Remote Employee Monitoring Software